You can create comments in Word DOCX documents by adding notes to segments. Use Project | Export current document with notes to export your project.
Just add the notes you want to show as comments in your Word proofreading document, with Translation | Add segment note:
The exported document in Word will look like this:
Filtering on Notes
- Via the menu View | Project notes you can filter on segments containing notes:
- You can also search for text in the notes after applying the notes filter.
Including Source Segments in Notes
- Tick Project | Include source segments in notes to add the source segment text underneath your notes. Works for Microsoft Word and LibreOffice (Writer and Calc).
Ignoring Comments in Word Documents During Spell-checking
- Run this macro to ignore all spelling errors in comments during spell-checking sessions:
Sub ExcludeCommentsFromSpellChecking()
ActiveDocument.Styles("Comment Text").LanguageID = wdNoProofing
End Sub
- Click here if you don't know how to install a macro in Word.
After running the macro, spelling errors in comments are ignored during spell-checking:
Converting comments to footnotes
You can use this macro to convert all comments to footnotes:
Sub comment2footnote()
Application.ScreenUpdating = False
Dim oDoc As Document, oComment As Comment
Set oDoc = ActiveDocument
For Each oComment In ActiveDocument.Comments
oDoc.Footnotes.Add Range:=oComment.Scope, Text:=oComment.Range.Text
oComment.Delete
Next
Application.ScreenUpdating = True
End Sub
Or:
Sub Comments2Footnotes()
Dim myComment As Comment
Dim i
For i = ActiveDocument.Comments.Count To 1 Step -1
Set myComment = ActiveDocument.Comments(i)
myComment.Range.Copy
myComment.Reference.Select
myComment.Delete
ActiveDocument.Footnotes.Add Selection.Range
Selection.Footnotes(1).Range.Paste
Next i
End Sub
PLEASE NOTE: In CafeTran, you cannot determine the point where the note is inserted inside the segment. You have to drag the footnotes in Word to the exact location where you want to have it.
